Learn the difference between managed and referenced images, and master the catalog function in Capture One to its fullest potential to get a workflow that matches your needs, whether you’re at the desk or on the go.
The Capture One 7 Catalog database keeps track of where images are located, as well as maintaining adjustments, metadata and other elements. When managing images in a Catalog you can decide to store the files directly inside of a Capture One 7 Catalog or in a separate directory. In this tutorial we will refer to images inside the Catalog as ‘managed’ images and those in a separate directory as ‘referenced’ images.
Why relocating is useful
Within Capture One 7 Catalogs, you have the ability to change how managed or referenced images are handled in the Catalog. This can be useful, if your workflow requires mobility and you need to move some of your images from an external volume to a Catalog that is kept locally on your Laptop. Relocating files in this manner gives you full access to the RAW data while you are on the road. Features like processing, zooming or lens corrections will then be available that would otherwise be unavailable in offline mode.
When importing images to a Catalog, a preview is made and stored in the Catalog. This preview is used for displaying the image on your monitor. Capture One 7 previews are ‘smart’ previews, which means should a drive containing the RAWS be disconnected, you can still make most adjustments. However things like processing and zooming requires the RAW data to be available to the software.
How to relocate your Catalog images
On the Mac platform the Capture One 7 Catalog is one single file.
On the Windows platform the Catalog database and other necessary folders are stored within one folder.
If you want to change image locations from a managed workflow to a referenced workflow, it is critical that this is done within the Capture One Folders Tool. This ensures that the Capture One 7 Catalog remains up to date. However, if you accidentally fail to do this, links to images can be re-established within the Capture One 7 “Locate” option.
Changing Images from Managed to Referenced
Referenced files are shown in the Folders Tool (by default in the Library tool tab) in their current location.
If you can’t see the complete folder tree as shown above, right-click anywhere in the Folders Tool and choose ‘Show Folders Hierarchy’.
To move an image within the Catalog itself (managed) from an external location (referenced), simply select the images you wish to move and then drag and drop them onto the Catalog icon (also in the Folders Tool).
The image is moved and not copied in order to prevent duplications of RAW files with two different sets of adjustments.
Changing Images from Referenced to Managed
If you want to move an image located within the Catalog to an external drive, this can be achieved by doing a simple reversal of the operation described above, i.e. just drag and drop the image from within the Catalog to the desired external location.
Re-establishing Broken Links
Links to the location of your images or folders in Capture One 7 have the potential to become “lost” should changes be made outside of Capture One. If you have made changes to the folder structure or location of images in the Mac Finder or Windows Explorer you will have to re-establish a link within Capture One 7. As mentioned above, it is always best practice to make changes within Capture One 7, so the catalog database is updated accordingly.
However, should a link be broken it is possible to correct the change so that images are accurately located in the Catalog.
The folder in the image above shows the “image count” value and an exclamation mark to notify you of the missing connection.
How to repair broken links for moved folders
Select the folder that has lost its link to the Catalog. Choose ‘Show Info’ from the Library Tool’s drop down menu.
The following dialog box will display at the bottom of the Library Tool. In the example below, I have moved the folder named ‘Food’ to a different location in the Mac Finder, therefore the ‘Where’ field text is in red to indicate the folder cannot be found at the previously specified path. A locate button is present to point Capture One 7 to the new location.
Click the ‘Locate’ button and browse to the correct, new location for the missing folder. Once located, click “Open” in the browser window to re-establish a link in Capture One. The Catalog will be updated accordingly and the folder will now appear in the correct location of the Folders tool.
How to repair broken links for individual images
A similar process can be done for individual images that may have been moved outside of Capture One from one folder to another. The image will show as ‘Offline’ with a question mark displayed in the Viewer and Browser.
Right-click on the image in the Browser and choose the ‘Locate…’ option.
A Finder window will appear. Browse to the correct location of the image and click “Open” in the browser window to re-establish a link in Capture One. The Capture One 7 Catalog will be updated accordingly.
All the best,