Relocating Catalog Images in Capture One Pro 7

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NanettePoulin_butterfly

Learn the difference between managed and referenced images, and master the catalog function in Capture One to its fullest potential to get a workflow that matches your needs, whether you’re at the desk or on the go.

The Capture One 7 Catalog database keeps track of where images are located, as well as maintaining adjustments, metadata and other elements. When managing images in a Catalog you can decide to store the files directly inside of a Capture One 7 Catalog or in a separate directory. In this tutorial we will refer to images inside the Catalog as ‘managed’ images and those in a separate directory as ‘referenced’ images.

Why relocating is useful

Within Capture One 7 Catalogs, you have the ability to change how managed or referenced images are handled in the Catalog. This can be useful, if your workflow requires mobility and you need to move some of your images from an external volume to a Catalog that is kept locally on your Laptop. Relocating files in this manner gives you full access to the RAW data while you are on the road. Features like processing, zooming or lens corrections will then be available that would otherwise be unavailable in offline mode.

Offline mode

When importing images to a Catalog, a preview is made and stored in the Catalog. This preview is used for displaying the image on your monitor. Capture One 7 previews are ‘smart’ previews, which means should a drive containing the RAWS be disconnected, you can still make most adjustments. However things like processing and zooming requires the RAW data to be available to the software.

How to relocate your Catalog images

On the Mac platform the Capture One 7 Catalog is one single file.

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On the Windows platform the Catalog database and other necessary folders are stored within one folder.

2013-06-06_14-44-21If you want to change image locations from a managed workflow to a referenced workflow, it is critical that this is done within the Capture One Folders Tool. This ensures that the Capture One 7 Catalog remains up to date.  However, if you accidentally fail to do this, links to images can be re-established within the Capture One 7 “Locate” option.

Changing Images from Managed to Referenced

Referenced files are shown in the Folders Tool (by default in the Library tool tab) in their current location.

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If you can’t see the complete folder tree as shown above, right-click anywhere in the Folders Tool and choose ‘Show Folders Hierarchy’.

To move an image within the Catalog itself (managed) from an external location (referenced), simply select the images you wish to move and then drag and drop them onto the Catalog icon (also in the Folders Tool).

2013-06-06_15-11-13The image will be physically moved inside the Catalog from the external location.

The image is moved and not copied in order to prevent duplications of RAW files with two different sets of adjustments.

Changing Images from Referenced to Managed

If you want to move an image located within the Catalog to an external drive, this can be achieved by doing a simple reversal of the operation described above, i.e. just drag and drop the image from within the Catalog to the desired external location.

Re-establishing Broken Links

Links to the location of your images or folders in Capture One 7 have the potential to become “lost” should changes be made outside of Capture One. If you have made changes to the folder structure or location of images in the Mac Finder or Windows Explorer you will have to re-establish a link within Capture One 7. As mentioned above, it is always best practice to make changes within Capture One 7, so the catalog database is updated accordingly.

However, should a link be broken it is possible to correct the change so that images are accurately located in the Catalog.

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The folder in the image above shows the “image count” value and an exclamation mark to notify you of the missing connection.

How to repair broken links for moved folders

Select the folder that has lost its link to the Catalog.  Choose ‘Show Info’ from the Library Tool’s drop down menu.

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The following dialog box will display at the bottom of the Library Tool. In the example below, I have moved the folder named ‘Food’ to a different location in the Mac Finder, therefore the ‘Where’ field text is in red to indicate the folder cannot be found at the previously specified path. A locate button is present to point Capture One 7 to the new location.

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Click the ‘Locate’ button and browse to the correct, new location for the missing folder. Once located, click “Open” in the browser window to re-establish a link in Capture One.  The Catalog will be updated accordingly and the folder will now appear in the correct location of the Folders tool.

How to repair broken links for individual images

A similar process can be done for individual images that may have been moved outside of Capture One from one folder to another. The image will show as ‘Offline’ with a question mark displayed in the Viewer and Browser.

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Right-click on the image in the Browser and choose the ‘Locate…’ option.

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A Finder window will appear. Browse to the correct location of the image and click “Open” in the browser window to re-establish a link in Capture One. The Capture One 7 Catalog will be updated accordingly.

All the best,

Niels

David Grover

David Grover

David Grover is part of the Capture One marketing team based at our head office. He runs our weekly webinar series on Capture One 7 and produces the video tutorials on Capture One too.

11 thoughts on “Relocating Catalog Images in Capture One Pro 7

  1. John Burwell

    Good morning professor,

    I found this description and am having trouble achieving this action.

    “Compare Images While Shooting
    Combine tethered shooting (or shooting using a Hot folder) with the Compare Item feature in Capture One to view two or more images at the same time for a side-by-side comparison.

    You can set it up to have a favorite image (i.e. The Compare Item) on one side and incoming captures on the other to enable easy comparisons to be made between a selected shot and your latest capture.”

    How do I accomplish the action described in the paragraph directly above? I cannot find a method outlined step by step. I tried using variants but new captures do not appear in the big window, only as thumbnails.
    Thanks in advance for your help.

    John Burwell

    Reply
    1. David Grover Post author

      Hi John,

      The terminology you are referring to is a ‘Compare Variant’.

      When any image is set to the Compare variant it will be locked into the viewer window and surrounded by an orange border with a push pin icon in the top right hand corner.

      So for example, if you are shooting tethered the Compare variant will stay on screen as new images come in.

      The fastest way to set an image as the compare variant is to select it and simply hit the Enter key. To deselect, use Cmd=Enter. Or right click on any image and you will find the options in the sub menu too.

      Hope that helps, John!

      David

      Reply
  2. Carl

    Hi David,

    Moving forward I will try to not let this happen but, unfortunately I imported several events into one desktop folder. Than created 4 albums, and imported thousands of images into their designated album. I than split the desktop folder into for renamed folders for each event and relocated these new folders with my original imagery.

    How can I relink my original images withing the newly divided and moved folders, without locating them one at a time. In Lightroom there is an option that tells you the program has found other missing items in the same location. Please advise…

    Thank You!

    Carl

    Reply
    1. David Grover Post author

      Hi Carl,

      I can’t quite visualise what you have done(!) but first of all I would probably not recommend importing images onto the desktop but rather to their final destination.

      If you had made the new folders and the split in Capture One itself, then you would not have had this problem, unfortunately.

      I don’t want to give you poor advice, so as I am not sure what your current situation is, I would suggest opening a support case. They can even do a screen share and show you the ropes on how to relocate.

      http://www.phaseone.com/en/SupportMain.aspx

      Use the last link on that page – ‘Contact Technical SUpport’.

      David

      Reply
  3. Kelly

    Hi David,
    I had an incident where my laptop ran out of battery charge and went into hibernation with an external hard drive attached and my Capture One catalog open and running. When I was able to charge the laptop, the external hard drive read as being disconnected, and the images could not be connected in the library. After several restarts and verifying the catalog, as well as trying to reconnect back the hard drive folders, the hard drive appears in the library just fine as readable and writable, but all of the images in the corresponding project are shown as offline. How do I reconnect these images to pick up the connection back to their original locations on the hard drive? The only thing that seems to help is right clicking on the images and locating the images individually, which I cannot continue to do because the number of images appearing offline is in the tens of thousands. I’m on a mac – please advise! Thanks.

    Reply
      1. Kelly

        Hi David,
        Yes, I’ve tried that several times. In addition, verifying and trying to repair the catalog seems to have done more harm than good – deleting files from the project at random. I will try support and hope all my work hasn’t been lost!

        Reply
        1. David Grover Post author

          Yes please do. And I doubt you will have lost anything as there should be backups in place.

          Reply
  4. Scott Vance

    Hi, All of my files disappeared (i.e. were offline even though my external drive was connected). It turned out that windows had renamed my external drive (automatically). By going into disk management and reassigning the correct drive letter I was able to correct the problem. Thought that this might be useful for someone…

    Cheers-

    Reply
  5. Tom

    Hi David

    I have just returned home after a successful day shooting in the studio, straight into CaptureOne. I have now plugged my hard drive and laptop in, and the capture one file is unable to open.

    It says “The catalog failed basic checks. Verify and repair it?”

    However I have tried both verify and repair, both of which are failing. I have no way to open any of the images, and I’m at a loss! Any help would be amazing..

    Thanks
    ,Tom

    Reply
    1. David Grover Post author

      Hi Tom,

      Without knowing the ins and outs of your system it’s hard to diagnose!

      The fastest course of action is to make a support case.

      Go to phaseone.com and then to Support. The last link on that page allows you to create a case.

      They will get you up and running again.

      David.

      Reply

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